The preparation for your board meeting is a process https://www.boardmeetingsonline.blog/organizing-and-preparing-for-your-board-meeting/ that requires time. The most effective boards are serious about their board meetings and make sure that they are conducted smoothly. They plan meetings ahead of time so that board members have time to accept (and sometimes to negotiate) their calendars. Board members are often very busy and are on numerous teams and boards. It is important to coordinate with the individual members and their assistants in order that they are able to attend board meetings.
Another important aspect of preparing for your board meeting is ensuring that you have all of the necessary materials ready prior to the board meeting. The agenda that you have finalized and the board packet should be sent out approximately a week ahead of the meeting. This will allow Board members to be able to read and absorb the material in order to be able ask questions when they come to the board meeting.
It is a good idea to make a few short calls the day before the board meeting to ensure that your board members are prepared. This will enable you to quickly solve any issues, including whether there are new PowerPoint slides that need to distributed before the meeting.
It’s also a good idea to spend time reflecting on the reasons you are serving on the board. This will keep you focused throughout the board meeting. Make sure that you are covering all of the relevant topics.